I just received an email about an event: webinar, Sunday 12 May 7 PM London time. That is an interesting event, and I would like to join. However, it takes time for manually creating a new Google Calendar event with its details. And I am currently tired!
Can life be easier? 🙂 Yes, adding an inviting link to the email, and when receivers click to that, it will open their Google Calendar, create a new event with all details. They just need to click Save. Done!
You are not using Google Calendar? Click here.
So, how to do that?
- Create an event in your Google Calendar with all details, such as starting time, ending time, location, reminder, description, etc.
- After creating, click to three-dots button and choose to Publish event.
- You will have a link to the event. Copy it.
- Now in your email:
- if you are sending emails from a service likes MailChimp, you just need to insert the above link to a text, such as Add this event to my Google calendar.
- If you are sending emails from client software such as Outlook, you might want to use a short-link service like bit.ly to make your link look better.
Congratulation! You just make your readers’ life more comfortable 🙂 I also believe that by making it easier, the chance that your readers will save your event invitation to their calendar is bigger, and more people would join you in the event.
The above guide is for Google Calendar. I admitted that even I am a Mac user, I am using G Suite for productivity, then I am using Google Calendar, not Apple iCal. But using this tool, you can generate a .ics file, which is used for Apple iCal, and in client software such as Microsoft Outlook. Attach that ics file to your email, and they can also use one click for adding all event details to their calendar.